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How to choose the best Meeting Room to hire

Written by Tom on July 24, 2023

In today's fast-paced business world, the value of face-to-face interactions cannot be overstated. Despite the rise of remote working, in-person meetings remain a crucial component of business success, sparking creativity, fostering collaboration, and driving strategy. However, the key to making these sessions truly productive often lies in the meeting room itself. Here are some tips to help you choose the ideal meeting room to hire.


The meeting room's location should be your first consideration. It needs to be easily accessible for all participants, offering a seamless experience for both local and out-of-town attendees. Our meeting rooms in Exeter boast a central location, making them a prime choice for businesses across the region.

Size and Layout

The size and layout of the meeting room are equally important. You'll want to ensure the space isn't too cramped or excessively large for your team. It should comfortably accommodate your attendees and suit the nature of your meeting, whether it's a round-table discussion, a formal presentation, or an informal brainstorming session.

Technology and Facilities

A modern meeting room should be well-equipped with cutting-edge technology. High-speed WiFi, projectors, screens, and video conferencing tools are indispensable for today's businesses, enabling efficient and productive meetings. The meeting rooms in Exeter are fully stocked with such facilities, so you can conduct your meetings smoothly.

Comfort and Ambience

A comfortable environment helps stimulate creativity and maintain focus. Opt for meeting rooms with comfortable seating, proper lighting, and air conditioning to keep your participants at ease. The room's design and ambience should also inspire and facilitate productive discussions.

Professional Service

Hiring a meeting room is about more than just securing a physical space; it's also about the quality of service that accompanies it. Prompt assistance from onsite staff, the availability of catering services, and quick responses to queries are vital to ensuring a smooth experience.

In conclusion, the right meeting room can significantly enhance the productivity of your meetings.

Our meeting rooms in Exeter meet all these requirements, offering a professional, comfortable, and technologically advanced space for your business discussions.

Choosing the ideal meeting room doesn't have to be an arduous task. With these tips, you're well-equipped to make an informed decision that will amplify the effectiveness of your meetings and drive your business forward.

Ready to book your meeting room? Call us today on 01392 797 400 or email to check the availability of our three rooms or to make a booking. We look forward to helping you create a successful meeting experience.

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